Job Description

About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Office of Research is seeking to hire a Business Operations Specialist to join our team.

Under the management of the Director of Finance & Business Operations for the Office of Research Facilities & Infrastructure, the Business Operations Specialist will perform fiscal and administrative actions for the division. This position will also provide administrative support to the Executive Director of Research Facilities & Infrastructure and the Research Core Directors and Managers.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Bachelor’s degree in business, the social sciences, or other job-related field.
Prior USC business experience.
Knowledge of USC’s systems and administrative and financial policies and procedures.
Experience in grant management.
Knowledge/Skills/Abilities
Excellent written and verbal communication skills
Proficient with Excel, Adobe, Teams, Word, PowerPoint, PeopleSoft
Understanding of basic accounting and financial management principles
Knowledge of policies, procedures, rules and regulations related to the specific administrative function
Knowledge of office practices, procedures, and equipment
Experience working as a team with Principal Investigators and technical staff
Ability to coordinate diverse administrative functions
Ability to establish and maintain effective working relationships
Required to conduct business lawfully and ethically by consistently adhering to compliance polies, procedures, and regulations

Job Duties
Job Duty
Assist the Director of Finance & Business Operations with the creation and management of Agilent iLab billing events, including tracking core incomes and invoice distribution. Assist the Finance & Business Operations Director with the creation and distribution of monthly budget reports.
Essential Function Yes
Percentage of Time 40
Job Duty
Coordinate travel, serve as liaison to other university departments and non-USC core users, and monitor compliance. Assist the Director of Finance & Business Operations with procurement actions and the processing of other financial transactions.
Essential Function Yes
Percentage of Time 15
Job Duty
Track centralized core inventory and service contracts to ensure that all equipment is accounted for, in working condition, in the proper location, and, when necessary, covered by a service contract with an approved vendor. At the direction of the core directors renew service contracts as necessary. Track grant proposals and publications that include services or staff support of the centralized research cores.
Essential Function Yes
Percentage of Time 20
Job Duty
Assist in the onboarding of newly centralized cores to the iLab system and administrative procedures.
Essential Function Yes
Percentage of Time 10
Job Duty
Coordinate and schedule meetings, workshops, and training events for the Executive Director of Research Facilities, including communicating meeting details to individuals/departments and, when necessary, ordering catering and reserving space. Assist with preparation for and execution of the annual Research Core Fair.